Useful Information

We are proud to acknowledge the following Honorary Patrons of our meeting:

Polish Dermatology Society

Useful Information

The 8th Annual Meeting of the Lupus Academy will be held in Warsaw, Poland from 6-8th September 2019. Pertinent logistical information can be found on this page.

Meeting Venue
InterContinental Warszawa
Emilii Plater 49
00- 125 Warszawa
Poland

Meeting Schedule

Friday 6th September
18:00 – 20:00 hours hours Opening, Keynote Lecture and Debate
Saturday 7th September
08:30 – 10:30 hours Plenary Sessions
11:00 – 12:15 hours Workshops
13:30 – 14:45 hours Workshops (repeated)
15:10 – 17:50 hours Plenary Sessions
Sunday 8th September
08:30 – 12:30 hours Plenary Sessions, Meeting Close

Meeting Programme
The meeting programme will comprise didactic lectures.
Please refer to our most up to date programme.

Meeting Materials
The meeting materials will be distributed onsite. After the meeting, you will receive a notification when the plenary presentations and meeting report are available in our library.

Workshops
On the 7th of September four parallel workshops have been scheduled which are repeated in the afternoon, giving you the opportunity to attend two different workshops. These are free of charge. You are encouraged to actively participate in discussions. Given the highly interactive nature of these workshops, seats are limited and are allocated on a first come, first served basis. We will aim to accommodate as many as people as possible in their preferred workshops. The final confirmation you will receive from us approximately one week before the meeting, will confirm the workshops allocated to you.

Registration
Lupus Academy aims to provide global education at the lowest cost possible for participants. We only request a small contribution from you to cover on site participant cost.
You will be receive a payment link in your registration confirmation. Please use that to be redirected to the payment pages of the bank.

Registrations are refundable, minus 10 EUR administration costs, until 1 August 2019. After this date, registrations are non-refundable.
Name changes are free of charge until 1 September 2019. After this a 15 EUR change fee applies.

On site meeting package
Physicians €85
Fellows / Residents
(documentation required)
€30
Other health professionals
(nurses, pharmacists)
€45
Industry €125

Travel
We request all participants to book their own travel and in doing so to please be mindful of start and ending times of the meeting. Please book to be able to attend the whole meeting.

Accommodation

InterContinental Warszawa
We have secured a limited number of rooms at the meeting hotel. A group rate has been negotiated however we recommend you always check online internet rates as well, since it is not guaranteed the lowest rate available. The group rate secured is 540.00 PLN (approx. 125 EUR) per night excluding 8% VAT and including breakfast and WiFi. Up to 10 days prior to the meeting, you can cancel your room free of charge. After this the costs are non – refundable. Double use of the room will be an extra charge for breakfast per day.

Rooms can be booked against group rate until the cut off date of 5 August 2019. After this date rooms and rates are depending on availability. Please contact the hotel direct for this information.

If you wish to book a room into the reserved block at the meeting hotel kindly use the following instructions to do so:

  • Click this link and select ‘Book now’ and then ‘More Options’.
  • Select the dates of your requested stay and in the field ‘Group Code’ enter ‘LUP’

Holiday Inn
We have been able to negotiate a group rate of 340.00 PLN (approx. 80 EUR) per night excluding 8% VAT and including breakfast and WiFi, at the Holiday Inn hotel. No shows are charged a on night cancellation fee.
Note that availability is very limited at this hotel. The Holiday Inn is located 800 mtrs, approximately 10 minutes walk, from the Intercontinental Hotel. Kindly use below booking link that will be available until 15 August:

Click this link and select ‘Book now’ at the top:
Select the dates of your requested stay and more information fields open up. In the field ‘Group Code’ enter ‘KS1’

Nearby a large number of hotels in all different categories can be found. Various, at walking distance of the meeting hotel include:

Ground Transport
Depending on traffic, getting to the city from the airport by taxi is a little under 10 kms and will take around 25 minutes. In front of the Chopin Airport Terminal is a taxi stop with approved (reliable) taxi companies: Ele Taxi, Sawa Taxi, Super Taxi. The fee should not exceed 70 PLN (appr. 18 EUR) one way.
Public transportation takes you to Warsaw Central Station (Warszawa Centralna) in around 30 minutes after which it is 500 mtrs to the hotel, a 6 minute walk. Bus number 175 runs to the city center. By train please use this link for info.
For more detailed information on public transport to take and rental cars, kindly refer to the airport information pages on this subject.

Spouses and other guests
According to Lupus Academy regulations, guests will not be able to attend any meeting related functions, including program sponsored meals.

Dress code
Business casual

Electricity
Electrical sockets in Poland are one of the two European standard electrical socket types. If your appliance’s plug does not match the shape of these sockets, you will need a travel plug adapter.

Currency
Please note that Poland has the Zloty (PLN) as currency and not the EURO.
10 PLN equals approximately 2.30 EUR (4 Feb 19)

Weather
September is a beautiful time to travel to Warsaw. Temperatures are still pleasant, especially early in September, and crowds thin out.

September average high: 18 C / 65 F
September average low: 10 C / 50 F

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Secretariat
Lupus Academy Foundation
Maasdijk 409
4264 AS Veen
The Netherlands
Tel: +31 (0) 416 693 925
Email: secretariat@lupus-academy.org