The Lupus Academy Foundation, with its registered office at: Maasdijk 409, 4264 AS Veen, Netherlands is a “data controller” for the purpose of relevant data protection legislation, including the General Data Protection Regulation (“GDPR”) for the information it collects for promotional, educational, CME and employment purposes.
What personal data will we hold about you?
Personal data is any information about an individual from which that person can be identified.
In order to provide our educational products and services, we may need to collect the following types of information from you:
We might also collect, store and disclose personal data where you have provided this to us in respect of third parties, such as beneficiaries, spouses, civil partners or dependents. You are responsible, in such situations, for confirming you are entitled to provide us with this information, and that you have informed those third parties of our identity and the purposes for which their personal data will be processed. We will not use this data except for the purpose for which you have provided it.
Why do we need to collect and store your personal data?
We require personal data, such as that listed above, in order to provide educational content and services to you. If you do not allow us to hold this information it may impede our ability to provide those content and services as intended or as contracted with you.
How will we collect your personal data?
We will collect personal data from you in a number of ways, depending on the product or service being accessed, including:
How will we use your personal data?
We will use your personal data to provide educational products or services and to comply with our legal obligations. The main reasons for using your personal information are to:
We will only use your data in ways in which the laws allow, and the data that we hold will be:
We will not pass on or sell your details to any third party.
On rare occasions, we may also use your personal data where we need to protect our or your interests, e.g. in the instance of legal claims, or where it is needed in the public interest, e.g. for the investigation, detection and prevention of crime.
How will we ensure the security of your personal data?
We have security measures in place to ensure that personal data provided by you is not accidentally lost, used or accessed in an unauthorised way, altered or disclosed. However, transmission of information via the internet is never entirely secure, and we ask that where we have provided (or you have chosen) a password to access our services, you maintain the confidentiality of this password at all times.
As part of our internal data security measures, all The Lupus Academy organisers are required to undertake regular and appropriate training in data protection policies to support our compliance with all laws relating to this Policy.
Who will we share your personal data with?
We may share your personal data to third parties as outlined below. We fully require these third parties to respect the security of your data and to treat it in accordance with the law and only for the purpose for which it was provided.
In the event that The Lupus Academy is acquired by a third party, your data may be shared as part of the business asset transfer process.
Your rights related to this policy
We require personal data, such as that listed above, in order to provide educational content and services to you. If you choose not to provide your person data for such use, this may impede our ability to provide those content and services as intended or as contracted with you, or to fulfil our legal obligations.
You have the right to ask us not to process your data in the ways we have outlined above. You can exert this right by ensuring any “opt-in” checkboxes contained within all of our email communications remain unchecked, or by clicking the “unsubscribe” link at any time. You can also contact us and ask directly through any of the contact methods listed in the section at the end of this Policy.
You also have the right, at any time, to request the following:
Your request will be fully complied with, unless we can demonstrate compelling legal or regulatory grounds as to why the processing should continue in accordance with data protection laws.
If you have a complaint regarding our use of your data you can file a complaint via the website of the Dutch “Autoriteit Persoonsgegevens” (https://autoriteitpersoonsgegevens.nl/nl/zelf-doen/privacyrechten/klacht-indienen-bij-de-ap) or you can write them a letter and send this to: Postbus 93374, 2509 AJ in Den Haag. Phone number: (+31) (0)88 – 1805 250
For how long will we store your information?
You may request we delete your information at any time. However if you have participated in any educational activities we will maintain your personal data records for as long as is necessary to perform or deliver our educational products and services to you. For programmes that are complete, we are required to keep records for a period of 10 years in order to comply with Dutch laws on keeping business records.
What if you have queries about this policy?
Should you wish to make a request to exercise any of the above rights you should contact our Secretariat via email at firstname.lastname@example.org or write to us at:
The Lupus Academy
4264 AS Veen
This version is dated 1 May 2018. From time to time we may update this Policy, the most recent version will be available at our website at: www.lupus-academy.org