Meeting Information

Meeting Information

Meeting Schedule

9th December 2016 AM Arrivals
14:30 hours: Opening
20:00 hours: Welcome Networking Dinner
10th December 2016 08:30 – 13:30 Half day meeting
PM departures

Meeting Programme
Please refer to our most up to date programme.

Meeting and Accommodation Venue
Crowne Plaza® Dubai
Sheikh Zayed Al Nahyan Road
P.O. 23215, Dubai
United Arab Emirates
Tel: 971-4-3311111

The meeting venue is located at approximately 15 minutes from Dubai International Airport. The Lupus Academy has reserved rooms at a preferential rate for attendees at the meeting hotel.

Please use the following link to book these rooms via the Crowne Plaza Dubai website:
Room Booking Link Lupus Academy

Accommodation rates
570.00 UAE Dirham for single use per room per night. This rate includes breakfast, 10% municipality fee, 10% service charge and is excluding Tourism Dirham Fee of 20.00 AED per bedroom per night. WiFi is free of charge.

Please note: the cut-off date for room reservations within the group block is December 1st 2016. After this date rooms as well as rates will be depending on availability.

Hotel’s Cancellation Conditions
7 days prior to arrival date – No charge
6 to 3 days – 50 % of the total room nights booked.
2 days and No Shows – full room nights booked

Registration Fee
Lupus Academy is a not-a-profit organisation and the registration fee is kept to a minimum. It includes access to all sessions, meeting materials, coffee breaks and the conference networking dinner. The total fee per person is 300 US Dollars. Take note however that the Lupus Academy’s financial system is a EURO system and so the charge is done in EUROS at 270 EUR per person. The charge will be made in the name of Adevez Foundation in the Netherlands, as the Lupus Academy Secretariat.

Cancellations Conditions
Please be aware that on cancelling your registration the registration fee can be reimbursed, minus 25 EUR administration and bank fees, until October 15th 2016. After this date the registration fee will be non-refundable.

Visiting Dubai and Visa Information
It can be that you will require a visa and a sponsor for entrance into the United Arab Emirates. Please use the link to the following website to check if you require a visa and how to obtain one. This website is also very useful for further visitor information on Dubai.

http://www.visitdubai.com/en/travel-planning/travel-tools/visa-and-entry-information

Waiting List
If you receive a confirmation on registering that you are wait listed, please take note of the following:
The number of available places at the Lupus Academy Middle East Summit Conference is, physically and financially, limited. As soon as the meeting is full, people registering will therefore receive a confirmation indicating this. The Lupus Academy organizers are however re-assigning places from the waiting list first come, first served continuously following cancellations received. This process will be ongoing. You will be informed immediately if a place has opened up for you.

Spouses and other guests
According to Lupus Academy regulations, guests will not be able to attend any meeting related functions, including program sponsored meals and attendee group activities. Any additional costs incurred for a guest are at the expense of the attendee.

Dress code
Business casual for all functions.

Secretariat
Maasdijk 409
4264 AS Veen
The Netherlands
Tel: +31 (0) 416 693 925
Fax: +31 (0) 842 152 249
Email: secretariat@lupus-academy.org