Meeting Information

Meeting Schedule

5th May 2017
  Arrivals
17:45 hours Opening, Keynote Lectures and The Great Debate
20:15 hours Conference Networking Dinner
6th May 2017
08:30 – 17:45 hours Full day meeting
  Evening free
7th May 2017
09:00 – 12:30 hours Half day meeting
  PM departures

Meeting Programme
The 6th Annual Meeting programme will comprise didactic lectures, interactive workshops and roundtable discussions and provide a stimulating and interactive learning environment.
Please refer to our most up to date programme.

Meeting Venue
SANA Malhoa Hotel
Avenida José Malhoa, 8
1099-089 Lisbon
Portugal
Tel: +351 210 061 800

WiFi is available free of charge.

Official check-in time is 15:00 hrs / 3pm
Official check-out time is 12:00 hrs / 12pm

A hospitality and registration desk will be located in the hotel lobby. Your meeting materials will be distributed on site.

On site attendance costs
The Lupus Academy charges a meeting package that covers the costs for your onsite attendance. You can pay this package securely online once you have submitted your registration, when you will be redirected to the payment pages.

There is an opportunity to receive a bursary for this onsite attendance costs. Please refer to the ‘Bursary opportunity’ for more information.

Meeting Package
On Site Attendance Costs Per Person
Total in EUR
Access to all scientific sessions, meeting food and beverage, meeting materials and use of any (airport) ground transport provided. € 100.00

Cancellation policy
For cancelation requests made in writing to the Secretariat before 15 April 2017, the package will be reimbursed minus a 20 Euro admin charge. After 15 April 2017, the package is non-refundable.

Bursary Opportunity (100 EUR): Case Study Submission
As part of the Lupus Academy’s commitment to providing accessible education for all, the Steering Committee has decided to provide the opportunity for participants to have their on site attendance costs reimbursed. Participants can apply for reimbursement of their meeting package (100 EUR) by submitting a case study highlighting an interesting clinical challenge, which will be reviewed by the Lupus Academy Steering Committee. Participants submitting case studies of most interest and clinical relevance to the meeting will be asked to discuss these at the Breakfast with the Professor Sessions, for which you should register in advance of your case study submission.

All case studies should be submitted to secretariat@lupus-academy.org before April 15th 2017. Case study submission guidelines and a PowerPoint template can be downloaded here.

Your case study will be reviewed within 10 days of the submission deadline (April 15th 2017) and you will receive a notification if your case is accepted before May 1st 2017. The Lupus Academy requests that they may use your cases as part of its future provision of education; you will be asked to sign a form releasing the right to use your case within the remit of the Lupus Academy’s educational activities. You are not obliged to agree to this as a prerequisite for meeting package costs reimbursement. Please note that you will be required to pay your package while registering and if your case is accepted, the costs will be reimbursed shortly after the meeting.

Download documents
Submission Guidelines
PowerPoint template

Travel and Accommodation
All participants will need to make their own travel and accommodation arrangements.ion.

Travel
Lisbon Portela Airport is a well-connected international airport. The earlier you book your flights, generally the more cost effective the fares are and we therefore recommend you book as soon as possible. Please refer to the ground transportation section for further information on public transport and car travel.

Accommodation

Meeting venue: SANA Malhoa Hotel****
The Lupus Academy has reserved rooms at a preferential meeting rate for participants at the meeting hotel. You can book these rooms via the SANA Malhoa Hotel website: mylink.microsdc.com/webui/AvailabilitySearch.aspx?chain=SANA&property=PTMAL&language=EN&promotioncode=LUPUS17&arrival=2017-05-04&nights=3&rooms=1&adults=1

Accommodation rates: EUR 110.00 for single use per night or EUR 120.00 for double use. These rates include breakfast and VAT and exclude tourism tax of 1 EUR per person per night. If you do not use above link, kindly use Lupus17 as the promotional code to secure the rate.

Sometimes accommodation rates via internet booking sites, especially booking far in advance, can be more cost effective so we recommend you always check where the best rate is available for you.

Please note: the cut-off date for room reservations as well as free of charge cancellation deadline for the group block is April 4th 2017. After this date rooms and rates will depend on availability.

Further Contact Details
Phone: +351 210 061 800
Fax: +351 210 061 801
Email: sanamalhoa@sanahotels.com

The two nearest hotels to the SANA Malhoa Hotel are next door and across the street.


The Novotel Lisboa ****
Avenida José Malhoa 1 1A
http://www.novotel.com/gb/hotel-0784-novotel-lisboa/index.shtml
Phone: +351 21 724 4800
Fax: +351 21 724 4801
Email: H0784@accor.com

The Lupus Academy a preferential meeting rate for participants at the Novotel Lisboa hotel across the street. You can book these rooms with the hotel direct; please use this booking form for your reservation.

Download Booking Form

Accommodation rates: EUR 100.00 for single use per night or EUR 109.00 for double use. These rates include breakfast and VAT and exclude tourism tax of 1 EUR per person per night.

Sometimes accommodation rates via internet booking sites, especially booking far in advance, can be more cost effective so we recommend you always check where the best rate is available for you.

Please note: the cut-off date for room reservations as well as free of charge cancellation deadline for the group block is April 22nd 2017. After this date rooms and rates will depend on availability.


Ibis Lisboa Jose Malhoa Hotel **
Avenida José Malhoa LT H
http://www.accorhotels.com/gb/hotel-1668-ibis-lisboa-jose-malhoa/index.shtml

Phone: +351 21 723 5700
Fax: +351 21 723 5701
Email: h1668@accor.com

The ibis Lisboa Jose Malhoa Hotel is located next door to the SANA Malhoa Hotel.

Ground Transfer Information
Shuttle buses will be available in the afternoon of May 5th from Lisbon airport as well as in the afternoon of May 7th to the airport. A detailed schedule is available closer to date and will be distributed with the final confirmation approximately 10 days before the meeting.

If you arrive at a time or day the shuttle is not available, kindly check the below link for the directions to arrive to the hotel by public transport or car. Parking at the hotel is available at a cost. The area of Sete Rios, where the hotel is located, is very well served by public transport; the closest metro station is Praça de Espanha. Please use below link for navigation to the hotel and click ‘Location’ at the top right.

www.malhoa.sanahotels.com/en/the-hotel

A taxi from the airport would cost around 8 EUR for one way and will take approximately 15 minutes.

Waiting List
If you receive a confirmation on registering that you are wait listed, please take note of the following:

The number of available places at the 6th Annual Meeting is, physically and financially, limited. As soon as the meeting is full, people registering will therefore receive a confirmation indicating this waitlist. The Lupus Academy organizers are however re-assigning places from the waiting list first come, first served continuously following cancellations received. This process will be ongoing. You will be informed immediately if a place has opened up for you.

Spouses and Other Guests
According to Lupus Academy regulations, spouses and other guests accompanying registered attendees will not be able to attend any meeting related functions, including program sponsored meals and attendee group activities. Any additional costs incurred for a guest, including for example double use of bedroom or ground transfer costs are at the expense of the attendee.

Dress Code
Business casual for all functions.

Tourist Information for Lisbon
www.visitlisboa.com/

Secretariat
Maasdijk 409
4264 AS Veen
The Netherlands
Tel: +31 (0) 416 693 925
Fax: +31 (0) 842 152 249
Email: secretariat@lupus-academy.org